Event administrators can access the accommodation management module by clicking Accommodation from the top navigation bar.
Manage Accommodation
Click Manage Accommodation to open a dialogue box with three accommodation options:
- Only standard booking — restricts delegates to the accommodation options created by the administrator.
- Only Wotif — lets delegates choose their preferred accommodation from the integrated Wotif portal.
- Both standard booking and Wotif — lets delegates choose either from the administrator's options or from the full Wotif portal listings.
Add Accommodation
Click Add Accommodation to add preferred hotels and rooms for attendees, with these configuration options:
- Search Hotel — automatic suggestions for previously added accommodations.
- Add Hotel — direct addition via the + Add Hotel button for new properties.
- Distance to Venue — Onsite, 1KM, 2KM, 3KM, or more than 3KM.
- Room Selection — auto-provides room types created during hotel setup.
- Room Configuration — the system intelligently detects the room configuration associated with the room type and locks it.
- Tax Free — displays cost per night without tax when selected.
- Admin Only — restricts visibility to administrators only.
- Run of House — enables standard and available bookings.
Add Hotel
Administrators can add hotels and rooms via two pathways: LHS Menu → Location & Venues → Accommodations → + Add Accommodation, or Event → Accommodation (top navigation bar) → + Add Accommodation → + Add Hotel. A dialogue box allows direct association of rooms and their configurations with the hotel during creation.
Accommodation Addons
Admins can select from the default/system accommodation addons or create their own. Default addons can be enabled or disabled, with close dates matching accommodation deadlines or a custom schedule.
Accommodation List
Once saved, accommodations appear in a list showing: accommodation details filled in on the Add New Accommodation form; all enabled and custom addons; the ability to add/edit cost by attendee type; and the ability to add/edit cost or slots by date, with individual cell editing.